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Job Title: Senior Trustee Administrator - New
Location: Dublin
Position Type: Full Time
Ref: LD1253
Pay range: N.A./Neg
Date Added: 28-06-2017
Last Updated: 28-06-2017

Wexford / Limerick / Dublin ‬40000 - ‬50000

Senior Trustee Administrator

The Senior Trustee Administrator is responsible for, amongst other things, verifying the output of independent oversight checks in relation to the calculation of the net asset value (NAV), including cash flow monitoring in accordance with the Funds constitutional documentation, UCITS and AIFMD regulations respectively.


The Senior Trustee Administrator will be largely responsible for validating the Depositaries workflow (first review process) under two primary functions:

Ensure independent validation checks are carried out to evidence the valuation of Fund assets (NAV) is being performed in all material respects. Such tasks will include, but not limited to ensuring team compliance procedures and controls specific to shareholder dealing, security valuations, income and expenses, distributions, corporate actions, including performance fees are calculations.

Furthermore, the Senior Analyst will oversee the activities performed by the team to independently monitor a Fund’s cash flow movements ensuring related activity is transacted in accordance with market practice and is duly reconciled at all times. Tasks will include effective monitoring of significant and inconsistent transactions, shareholder dealing (subscriptions/redemptions) reconciliations, cash flows attributable to income, expenses, and distributions. Free of payment cash transfers (margin payments) to third party entities.

The Senior Representative will be responsible to oversee the minimum standards and practices of the Depositary oversight team are adhered and maters arising are escalated to his/her line supervisor in a timely and efficient manner.

Transaction Analysis:

Quality control the depositary’s work flow process relative to NAV and cash flow monitoring oversight process
Ensure the team’s work flow is running smoothly and efficiently at all times.
Allocate the team’s work flow and actively resolve bottle necks as they arise.
Analyze manual/non standard processes; implement solutions to automate the work flow where possible.
Formulate a risk sensitive approach to the depositary oversight service delivery.
Maintain daily work flow for assigned Funds
Escalate matters arising appropriately and in a timely manner
Manage the reporting/escalation of ‘significant’ and ‘inconsistent’ cash flow movements
Ensure the team reconciles cash flow reporting in line with the work flow/best practice
Evidence all cash accounts opened in the name of the AIF are made available to the Depositary
Problem Resolution:

Monitor and assist staff in terms of problem solving including the resolution/escalation of issues.
Follow up on open inquiries.
Interact with other departments on resolution of issues.
Reconciliation break follow up and resolution
Communicate professionally and constructively to effectively resolve issues in order to minimize risk and exposure.
Communicate with internal departments as necessary.
Contribute to Management Reporting (ie: Clarity, business plan, quarterly board reporting on a timely basis.)
Process Improvement:
Gain an understanding of the big picture of how specific function impacts the firm.
Contribute to Division/Firm process improvement activities.
Gain efficiencies to improve individual/team productivity initatives
Manage multiple tasks and/or projects efficiently despite resource and time constraints.

Required Skills: Education level and/or relevant experience(s)
BA/BS degree or equivalent work experience
Knowledge and skills (general and technical)
Demonstrated Microsoft Office skills
Ability to identify, escalate and resolve a problem
Ability to communicate professionally through effective verbal and written skills
Ability to manage time efficiently and effectively
Organizational skills and detail-oriented
Ability to work in a team environment
Ability to meet deadlines and work under pressure
Ability to provide team cover inc other Depositary (fiduciary) oversight functions
Ability to work overtime as necessary

Job Classification

Categories: Accountancy -> Financial Services

Contact Details

Posting Company: Quest Recruitment
Contact Name: Louise Delaney
Apply For This Job: Click Here
Company Profile: If you are interested in making this position yours, please contact Louise on 01 676 0505, click apply below

Voted Best in Practice Accountancy & Finance 2012, 2013 & 2015 Quest is a team of experienced and professional Financial Recruiters solely dedicated to recruiting for Accountancy and Financial Services Professionals.
Through its reputation, in-depth sector knowledge and impeccable standards of conduct and confidentiality, Quest has developed professional relationships with World Leaders in Financial Services and Accountancy throughout Ireland, Luxembourg, Bermuda and the Cayman Islands. Quest’s experienced Team offers a personalized service and listens closely to what you want - your career goals and motivations

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