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Job Title: HR Administrator - Support Officer
Location: Dublin
Position Type: Full Time
Ref: LD080307
Pay range: N.A./Neg
Remuneration: €30000 - €40000


The primary responsibilities of the Administrative Support Officer are to ensure that a full Front-of-Office service is provided to the highest professional standards and provide administrative services to ensure the smooth function of everyday activities.

Front of Office:

Take ownership of the running and presentation of Reception / Front Office
Facilitate, control and log the entry of people to the office
Ensure all incoming communication (telephone calls, post, courier, email, faxes, etc.) is sorted, recorded and distributed appropriately. Ensure all outgoing post is properly franked and delivered
Meet and greet visitors and assist with their onward journey plans as required
Responsible for booking all travel & accommodation
Responsible for meeting room bookings and catering for the requirements
Screening calls, enquiries and requests; handling them when appropriate confirmation for Finance
Order (appropriately authorised) office supplies and maintain an inventory of supplies
Order and track all TaxSaver commuter ticket orders and queries
Update out-of-pocket expense spread sheets

Collate and prepare PowerPoint presentations and monthly reports
Provide confidential support and assistance to the management team
Assist with the organisation of employee events
Assist HR with updating the local Intranet and Newsletter
Manage the archive and retrieval process with external supplier
Liaise with clients and suppliers and collate suppliers’ invoices with authorisation & receipt
Health and Safety:

Ensure health and safety measures are adhered to and logged appropriately, especially in line with COVID-19 measures
Follow up where the procedures are not followed
Ensure the health and safety standards in the office are maintained to the highest standards
Follow up for all cleaning and premises maintenance related enquiries to landlord / landlord’s agents

Be a central point of contact and follow up for all facilities and premises related enquiries from staff and landlord / landlord’s agents. Follow up until completed and keep appropriate employees updated
Carry out routine inspections of both floors to ensure that commons areas and premises in general are maintained to the highest standard
Reception Cover:

Responsible for ensuring that any person covering the Reception / Office Administrator position has an up-to-date hand-over pack with all the information required
Ensure that the work carried out by the cover is checked for accuracy and in line with agreed procedures upon return

2 years’ experience in a similar role
Client focused, both internal and external, with exceptional communication skills
Professionalism at all times via both verbal and written communication with candidates and stakeholders
Excellent analytical, administration and organisation skills
Ability to identify potential risks and escalate as appropriate
Proficient Microsoft Office is essential - Excel and Word are crucial
French would be an advantage

Job Classification

Categories: Funds
Accountancy -> Financial Services

Contact Details

Posting Company: Quest Recruitment
Contact Name: Louise Delaney
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