Job Details
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 Email Job |
| Job Title: |
HR Administrator - Support Officer |
| Location: |
Dublin |
| Position Type: |
Full Time |
| Ref: |
LD080307 |
| Remuneration: |
€30000 - €40000 |
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| Description: |
Overview:
The primary responsibilities of the Administrative Support Officer are to ensure that a full Front-of-Office service is provided to the highest professional standards and provide administrative services to ensure the smooth function of everyday activities.
Front of Office:
Take ownership of the running and presentation of Reception / Front Office
Facilitate, control and log the entry of people to the office
Ensure all incoming communication (telephone calls, post, courier, email, faxes, etc.) is sorted, recorded and distributed appropriately. Ensure all outgoing post is properly franked and delivered
Meet and greet visitors and assist with their onward journey plans as required
Responsible for booking all travel & accommodation
Responsible for meeting room bookings and catering for the requirements
Screening calls, enquiries and requests; handling them when appropriate confirmation for Finance
Order (appropriately authorised) office supplies and maintain an inventory of supplies
Order and track all TaxSaver commuter ticket orders and queries
Update out-of-pocket expense spread sheets
Administration:
Collate and prepare PowerPoint presentations and monthly reports
Provide confidential support and assistance to the management team
Assist with the organisation of employee events
Assist HR with updating the local Intranet and Newsletter
Manage the archive and retrieval process with external supplier
Liaise with clients and suppliers and collate suppliers’ invoices with authorisation & receipt
Health and Safety:
Ensure health and safety measures are adhered to and logged appropriately, especially in line with COVID-19 measures
Follow up where the procedures are not followed
Ensure the health and safety standards in the office are maintained to the highest standards
Follow up for all cleaning and premises maintenance related enquiries to landlord / landlord’s agents
Facilities:
Be a central point of contact and follow up for all facilities and premises related enquiries from staff and landlord / landlord’s agents. Follow up until completed and keep appropriate employees updated
Carry out routine inspections of both floors to ensure that commons areas and premises in general are maintained to the highest standard
Reception Cover:
Responsible for ensuring that any person covering the Reception / Office Administrator position has an up-to-date hand-over pack with all the information required
Ensure that the work carried out by the cover is checked for accuracy and in line with agreed procedures upon return
Skills/Experience:
2 years’ experience in a similar role
Client focused, both internal and external, with exceptional communication skills
Professionalism at all times via both verbal and written communication with candidates and stakeholders
Excellent analytical, administration and organisation skills
Ability to identify potential risks and escalate as appropriate
Proficient Microsoft Office is essential - Excel and Word are crucial
French would be an advantage |
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Job Classification |
| Categories: |
Funds
Banking
Accountancy -> Financial Services
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Contact Details |
| Posting Company: |
Quest Recruitment |
| Contact Name: |
Louise Delaney |
| Apply For This Job: |
Click Here |
| Company Profile: |
If you are interested in making this position yours, please contact Louise Delaney, click apply below
Voted Best in Practice Accounting & Finance 2017, 2015 as well as 2013 & 2012, Quest is a team of experienced and professional Financial Recruiters dedicated to recruiting Financial Services Professionals. Our reputation for consistent delivery and extensive industry knowledge is second to none. We continue to look to the future; striving to improve continuously on our quality of service and passion for delivery. |
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